Appealing an admission decision
If you were denied admission or transfer credit for an undergraduate program, you may want to consider submitting an appeal. This enables you to tell us about any extenuating circumstances that affected your academic performance and your application to UVic.
You may also wish to appeal if you were penalized for submitting falsified documentation or failing to disclose attendance at other institutions.
Should I appeal?
If you're thinking about appealing, contact the admission officer who evaluated your application (as stated in your decision email). They'll identify other options that may be available, and help you determine if an appeal is your next step.
If you decide to submit an appeal, your admission officer can provide advice and guidance on how to prepare it.
Reasons for appealing
Your appeal must be for circumstances that affected you personally and include new information that was previously unknown to UVic.
UVic will consider admission appeals due to:
- unforeseen extenuating circumstances
- significant physical affliction or psychological distress
- significant distress or responsibility as a caregiver, resulting from an immediate member of your family suffering from serious trauma or illness
- incorrect advice or administrative errors by authorized 番茄社区 personnel, with evidence that your studies were adversely affected
- new information that you were unable to provide in your application, and which could reasonably be expected to alter the decision.
UVic will not consider admission appeals due to:
- dissatisfaction with UVic regulations
- disagreement with how your application was evaluated (e.g. calculation of GPA)
- disagreement with how transfer credit is awarded
- failure to meet published deadlines
- comparison of offers you received from other post-secondary institutions.
Letter of appeal
Your appeal must include a written statement of the reasons and grounds for your appeal, and your plans to ensure academic success if you're admitted to UVic.
Some faculties have minimum grade requirements for required courses (most often English and Mathematics). If your marks in those subjects are below the minimum requirements, we recommend that you include information and supporting evidence in your appeal that speaks to your skills in those subject areas.
Supporting documentation
Your appeal must include supporting documentation that provides evidence of your circumstances. Examples include (but are not limited to):
- a note from a physician or other health care professional
- the note should confirm your circumstances, but does not need to provide detail on your medical or health concerns
- evidence of incorrect advice or errors of administration by UVic
- documented significant distress or responsibility as a caregiver
- a letter from an educator addressing the reason your academic record may not reflect your academic potential.
How to submit an appeal
- Complete the Notice of appeal (admission) form.
- Make sure that you clearly justify why your application should be reconsidered with the new information you are providing to UVic.
- Prepare your letter of appeal and supporting documentation.
- Send your appeal to admsappeals@uvic.ca and copy your admission officer (CC:) in the email.
Your appeal must be sent from the email address in your Netlink profile.
Appeal deadlines
Appeals are heard by the Senate Committee on Admission, Re-registration & Transfer Appeals (SCARTA). The committee will consider the information you provide in your appeal and your academic record.
SCARTA meets throughout the year. Submissions are due prior to upcoming meetings, and decisions are communicated within one week after the committee meets.
Upcoming meetings
- November 19, 2024 (submission deadline is November 7)
- December 10, 2024 (submission deadline is December 1)
- January 15, 2025 (Submission deadline is January 6)