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Signing Authority

 

Approval of the account holder, or any delegate, of the FAST account on a Webreq must be provided to Purchasing before the purchase of any good or service can be approved.

  • Signing Authority Policy FM5100:
    • sets out the authorities and responsibilities assigned to authorizers
    • defines who can authorize the purchase of goods or services depending on the cost and classification of the good or service being purchased

 

Account Holder Change

To request the change of a FAST account holder submit the Financial Systems Access Form.

NOTE: Delegates are automatically removed with the removal of the account holder. New account holders can add delegates by submitting the delegation of signing authority form

 

Add / Remove Delegates

To delegate signing authority on your FAST account or make changes to existing delegates:

  1. complete the delegation of signing authority form
  2. submit the original signed form to Purchasing, Saunders Annex room 110 or scan and send to purchase@uvic.ca 

NOTE: employees who have never been recorded in the signing authority database will be required to provide a sample of their signature. Completing and signing the form helps faciliate the process.  

 

View Active Signing Authority with Delegates

In order to view the current Signing Authority with Delegates go to: 

  1. FAST Finance Reporting
  2. Additional Reports
  3. Active Signing Authority with Delegates
  4. choose from 5 different search options
  5. Execute Report 

 

Temporary Position Approval Authority

To grant temporary expenditure authority on your FAST accounts for short period absences such as vacation:

  1. Complete the position approval authority - temporary absence form
  2. Submit it via 

This delegates approval authority to the dollar limit of the position held by the FAST account holder for the period the position holder is absent from the university. 

For example, if the Chair of a department is away for 3 weeks, the delegated individual is authorized to approve expenditures up to $100,000 for the three week period that the Chair is absent.

Commitment Authority

Commitment Authority is the authority to commit the University to legally binding contracts with external parties by signing contracts.

No person may sign any document that creates an obligation or undertaking on behalf of the University unless authorized as per Schedule A of the Signing Authority Policy (FM5100)

Purchasing Officers are authorized to sign contracts on behalf of the University. Please reach out to your Purchasing Officer if you are planning on contracting for services.